> For the complete documentation index, see [llms.txt](https://docs.senpiper.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.senpiper.com/groups-applications/managing-group-members/automated-user-management/user-removal-alerts-and-task-delegation.md).

# User Removal Alerts and Task Delegation

Once a user is auto-removed from a **Member List** of the group, the **System Admin** will be notified of it and they can take further actions, if deemed necessary.&#x20;

If there are **pending tasks** assigned to the user who has been removed from the group, the **System Admin** must **delegate** the user's tasks to another user.

## Delegating tasks&#x20;

1\.    Once a user is auto-removed from a **Member List** of the group, the **System Admin** gets an alert in the application as shown below.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-MlOWz8Zrqj4V3958d7T%2F-MlOYkF2L3SXBLB91VyD%2Fimage.png?alt=media\&token=6c0424e6-5ef8-4e03-9fc1-c5f0704ef8bf)

2\.   To view the alert, click <img src="https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-MlOWz8Zrqj4V3958d7T%2F-MlOaDQ3YlBR0OWTsThk%2Fimage.png?alt=media&amp;token=fbb18fa6-0596-4e16-937f-904b7b6decce" alt="" data-size="line">.\
The **Alerts** pane opens and all the notifications are displayed.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-MlOWz8Zrqj4V3958d7T%2F-MlOaac3y--3lX1IIYWT%2Fimage.png?alt=media\&token=4ba21466-e7fc-435d-afdb-f1a89027e3b0)

Each notification will have two buttons associated with it: **Delegate Tasks** and **Mark as Read**.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-MlOWz8Zrqj4V3958d7T%2F-MlOd-_jEMEcDqxQy0rv%2Fimage.png?alt=media\&token=f00a2cf7-f0ca-42b7-b1ca-237afb7f668d)

| Field          | Description                                                                    |
| -------------- | ------------------------------------------------------------------------------ |
| Delegate Tasks | Click on this if you want to delegate the current user's tasks to another user |
| Mark as Read   | Click this if you want to mark the notification as read                        |

3\.    If you clicked on **Delegate Tasks**,&#x20;

* If the user has no pending tasks assigned to them, the **User removal alert for User/Group profile change** window is displayed. There is no action needed as there are no pending tasks for this user. At the bottom right of the **User removal alert for User/Group profile change** window, click **Close**.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-MlOWz8Zrqj4V3958d7T%2F-MlOf9I1wu0HzEcJtGdt%2Fimage.png?alt=media\&token=64c610c0-9d3e-444b-8d4e-51fdf47b3f3c)

* If the user has pending tasks assigned to them, the **Delegate tasks to another user** window is displayed.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-Mkq5ZQzTV-BbQ888hLT%2F-MkqQU8pY4GdmG6qPsFS%2Fimage.png?alt=media\&token=b17a5d96-e27d-4601-a8c0-880614191d85)

i.   From the options provided, select the type of task that needs to be delegated and then click **Next**.&#x20;

| Task                | Description                                                                                                                                                                                     |
| ------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| All tasks           | Select this is you want to delegate all the tasks of the selected user to another user                                                                                                          |
| For Selected Groups | <p>Select this if you want to assign the tasks that belong to a specific group to another user</p><p><em>On selection, you will be asked to select the group to which the tasks belong</em></p> |
| For Selected Forms  | <p>Select this if you want to assign the tasks for specific forms to another user</p><p><em>On selection, you will be asked to select the form associated with the task</em></p>                |

Let's say we want to delegate only the tasks assigned to **John Smith** that belong to the **Reimbursement** group.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-Mkq5ZQzTV-BbQ888hLT%2F-Mkqd3Wq3QrJs47wd10M%2Fimage.png?alt=media\&token=06f35b98-74bf-4889-9685-932cbbb5f3f0)

ii.    Select the user list and then select the user(s) to whom you want to delegate the task.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-Mkq5ZQzTV-BbQ888hLT%2F-MkqgptAunZsvFKlKRGZ%2Fimage.png?alt=media\&token=3b7a5bc6-20ac-4698-9419-21b00cab94a4)

As you can see, here we have delegated John Smith's tasks that belong to the **Reimbursement** group to **User 63** belonging to the **EMPLOYEE** user list.

iii.    To delegate the tasks to the selected user, on the bottom right of the **Delegate tasks to another user screen**, click **Assign Tasks** and then in the **Confirm task assignment** window, click **Confirm**.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-Mkqi65SJUY8RcCEF2cQ%2F-MkqiNnoKdMjCPuxRV8d%2Fimage.png?alt=media\&token=c0b72a4e-b6a0-467f-ac0f-126ff30d4cff)

The selected tasks will be assigned to selected users.

4\.   If you clicked on **Mark as Read**, the notification will be marked as read, and then you will have the **Mark as Unread** button in its place.

![](https://4216568905-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Mc6E3BSGr4i8kVdH38k%2F-MlOj2p1xIOm719QwJv3%2F-MlOjGfTL-j0sAC2OCqV%2Fimage.png?alt=media\&token=94020e31-9483-4b96-a134-3cd65c4e6b34)
